Vendor Information

Welcome Vendors!

Please read the "Exhibition Hall Rules and Regulations" below, and register at the bottom of the screen!

APCO-MS 2020

Exhibition Hall Rules and Regulations

Exhibitor Representatives:

Each exhibitor must provide an attendant within his or her space during the open hours of the conference as defined under the exhibit date and hours. All exhibitor personnel are to register and pick up their name badges at the conference registration desk. Each booth rental includes tickets for meals and social functions for two (2) company representatives. Tickets for meals and social functions for additional company representatives may be purchased at the conference registration desk. (Exceptions: Platinum, Gold, & Silver Sponsors will cover up to two (2) additional company representatives)

Liability and Security:

The MS Chapter of APCO nor the event venue is responsible for the damage or loss of any materials, equipment or displays. It is the responsibility of each vendor to safeguard their materials, equipment and displays.

Social Functions:

Any social functions sponsored by a vendor must not occur during training or exhibit hours. Additionally, any vendor sponsored social functions must not conflict with any events scheduled by APCO – MS.

Booth Assignment:

Assignment of booths will be made on a first come first serve basis. The APCO-MS Chapter reserves the right to allocate space as needed to provide the best vendor experience for the attendees. The only exception is that Platinum Sponsors will be allowed to select their booth location.

Exhibit Fee:

The rental fee will include electricity for an 8x10 booth. If internet service is required, it should be requested on the booth application. A booth assignment will not be made until payment is received. A completed application and payment must be received no later than April 15, 2020. If a vendor fails to cancel their registration less than 72 hours prior to the conference start on April 19, 2020, it will result in forfeiture of booth space and/or sponsorship fees.

Subleasing:

Exhibitor’s shall not sublease booth space nor any part thereof, offer for sale, give a premium, or advertise articles not produced or sold by the registered vendor, except where articles are required for proper demonstration or operation of the Exhibitor’s display.

Failure to Hold Exposition:

Should any contingency outside the control of the Ms Chapter of APCO prevent the holding of the 2020 APCO-MS Conference, the Association may retain such part of the exhibitor’s rental fee as shall be required to reimburse the Association for those expenses incurred to prepare for the vendors booth.

Fire and Safety:

All materials and exhibits are subject to fire and safety regulations enforced by state or city fire authorities. Volatile or flammable fluids, substances, materials of any nature as prohibited by the city or county fire regulations or insurance carriers are prohibited in any booth. All booths are subject to inspection by state and or local Fire Department Authorities.

Installation of Exhibits:

Booths will be ready for set-up on Sunday, April 19, 2020, from 1:00 pm – 6:00 pm. All exhibits must be in place by 6:00 pm. Exhibitors will be responsible for delivery of all materials to their assigned booth.

Shipping of Vendor Exhibits:

Any vendor wishing to ship their exhibits directly to the venue may ship them to the following address:

Gruich Community Center
Re: APCO – MS Conference
591 Howard Ave.
Biloxi, MS 39530

Return shipping of your exhibit must be coordinated with Gruich Community Center upon arrival at the venue.

Exhibitors Dates and Hours:

Exhibit area will be open as follows.

Sunday: Set up any time after 12 Noon Open @ 4PM

Monday: Open @ 0730

Tuesday: Open @ 0730

Wednesday: Open @ 0730

Dismantling of Exhibits:

All materials and equipment must be removed from the exhibit hall area by 12 PM on Wednesday, April 22, 2020.

Conference 2020 Sponsorship Opportunities

All Sponsors Receive:

Logo and company description on the APCO-MS Chapter web site

Each sponsor must supply the Chapter Media Director with your company contact information

Platinum Sponsor: $2,500.00

16 x 20 Premium booth space

Sponsorship of a dinner package with attendees on Tuesday night.

Gold Sponsor: $1,500.00

16 x 8 exhibit space Premium booth location

Sponsorship of a breakfast or lunch on Monday or Tuesday.

Silver: $1,000.00

8 X 10 exhibit space (unmanned booth) Can’t make the conference. Send your items and we will take care of it for you.

Sponsorship of Snack/Break on Monday or Tuesday

Supporting Sponsor/Vendor $450.00

8 x 10 exhibit space Booth assigned on first comes first serve basis.

All vendors are asked to bring a door prize with them and to have it on display during open booth times, up until the drawing. This door prize will be presented during Tuesday night’s banquet.

ADDITIONAL CONFERENCE SUPPORT

EXCLUSIVE CONFERENCE BAG SPONSORSHIP

REFRESHMENTS DURING BREAKS

AWARD BANQUET DINNER SPONSORSHIP TUESDAY NIGHT

EXHIBITORS DINNER SPONSORSHIP MONDAY NIGHT

BREAKFAST OR LUNCH SPONSORSHIPS

To discuss sponsorship opportunities and pricing packages please contact the following.

Sheri Hokamp: President

Cell: 228-860-8043

Jonnine Fisher: Vice President

Cell: 228-234-2472

Robert G Bailey: Secretary/Treasurer